Moving Checklist

During Final Contract Negotiations

__ Choose the move day
__ Give current landlord move-out notice (typically 30 days)
__ Bid and schedule movers (mover needs to be bonded and insured)
__ Finalize build-out plan, choose paint & carpet (materials may not be in stock)
__ Order chairs, desks, cubes (new furniture could take 1-2 months to arrive)
__ Evaluate phone system needs, get bids and schedule phone move
__ Order phone lines, forwarding, service move (can take up to 30 days for some services)
__ Order Internet access / move (can take up to 30 days for some services)
__ Evaluate computer networking needs and get wiring bids
__ Get business insurance quote for new space
__ Arrange for copier move

Immediately After Finalizing Contract

__ Order or print change of address labels for notification
__ Print new address labels for existing stationery, marketing materials
__ Order new stationery, business cards, shipping labels and forms
__ Order keys / access cards from management of your new building
__ Ask management of new building to order your suite sign
__ Send address change to customers, subscriptions, government agencies
__ Order checks with new address
__ Apply the mail redirection service

Preparing for the Move

__ Install phone lines, phone systems
__ Assign new phone numbers, extensions
__ Inventory existing computers, existing furniture
__ Purge old, obsolete materials
__ Create new office layout map
__ Back up computers
__ Pack up desks, personal spaces, common areas
__ Code furniture and boxes for each office
__ Notify Post Office of Change of Address
__ Update Web site with new information
__ Obtain moving crates/cartons
__ Distribute new keys, cards
__ Collect old keys, cards
__ Reserve access areas parking meters, entrance way, loading areas
__ Coordinate move time with both management companies
__ Finalize business insurance and deliver proof to new landlord

Moving Day

__ Post directions on your old office door to your new location
__ Give new directions and phone numbers to tenants on your floor
__ Take digital pictures of the move-out condition of your old office
__ Move plants
__ Post coded signs in new office for movers


__ Return old keys, cards to management company
__ Talk to management about your security deposit refund
__ Periodically visit old office to pick up mail
__ Schedule phone training